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There are two types of calendars in Project: base calendars and resourcecalendars. Base calendars define the working days and working hours for a project or a set of resources. Resource calendars define the working days and working hours for a specific resource.
The default base calendar (also known as the project calendar) is called Standard. This standard calendar is usually set as an 8-hour day, 40-hour week, Monday through Friday, with no holidays. However, you can modify this standard calendar, but it is not recommended. MS Project also comes with two other base calendars: a 24-hour calendar and a night shift calendar. You can also create your own base calendars. You can manipulate such options as default start time and hours per day.
Note: Resource calendars are updated automatically when the base calendar assigned to the resource changes. But changes to the defaultcalendar options are not automatically displayed in the base calendar.
When we first set up this project, MS Project assumed the Standard calendar. As we entered task duration, MS Project calculated the amount of work based upon 8 hours a day, 40 hours per week, Monday through Friday. So when we entered 2 days for the task, Inventory Current Equipment, prior to any resource assignment, MS Project calculated 16 hours of work (8 hours per day), to start at 8 AM, Wednesday morning and concluding 5 PM, Thursday evening. When we assigned resources, each resource was by default also assigned a standard calendar. However, if the resource we assigned had a different working time, the same amount of work would have been calculated, but the actual time of duration would have changed.
Note:Â When you open dialog boxes that contain calendars, MS Project will also show the current day and month. Therefore you will need to scroll to the correct month for this project/lab.
To view the standard calendar options:
1. Log onto Windows.
2. Open your completed file MyLab3_XXX.mpp. Check the addendum at the end of this lesson to make sure your beginning file is correct.
3. Save asMyLab4_XXX.mpp, where XXX are your initials.
4. Make sure you are in Gantt chart view, Table:Â Entry.
5. Select the Filetab, click Options.
6. Click the Schedule tab.
7. The default options are displayed (Figure 1).
Figure 1
Note: If you anticipate that your project start time will be earlier than 8 AM, you should change the calendar options and the Standardcalendar before entering tasks and resources. Otherwise, the first task will remain scheduled to start at 8 AM even if the options and base calendar are changed.
Please note the defaults for the Standard calendar. Also note the changes you can make to the standard calendar. The emphasis must be made that this calendar is primarily for the entire project. Again it is best not to change these calendar settings unless absolutely necessary.
8. Click Cancel after observing. We will not be making changes to this calendar.